The audit · document 06 of 07
Prioritized opportunities
Everything the audit surfaced, ranked by volume × time × error cost. Out-of-scope finds are recorded, not audited — each moves only on the owner’s approval.
Annual value identified
At the agency's own rates. Measured means from the logs and invoices; estimated means the agency's figures, pending their own audits.
| # | Process | Hours given back / yr | Annual value | Timeline |
|---|---|---|---|---|
| P1 | The weekly documentation cycle | ~1,000 h | ≈ $73k | 4 w — built |
| P2 | State-review preparation est. | est. ~5 office days | est. ≈ $1.5k | confirm at next review |
| P3 | New-hire & annual training paperwork est. | est. ~90 h | est. ≈ $2.5k | own audit first |
| P4 | Rollover-hours handling est. | est. ~30 h | est. ≈ $1k + fewer disputes | with P3 |
| P5 | Outcome-note guidance & pre-checks — AI, gated est. | workforce time + returns | not priced | after the compliance gate |
Ranks follow the audit’s score (volume × time × error cost). Only P1 is audited; P2–P5 are recorded for later. The remaining items are small: the finding was one heavy weekly loop, not ten light ones.
The detail, per opportunity
What each item is, who owns it today, and its status.
The weekly documentation cycle audited & built — this engagement
Fully traced in documents 02–04, built as Slate in chapters 08–09. The build case: it runs every single week, it carried the $5,000/month platform, and the chasing, re-typing, and correction time all concentrated here.
State-review preparation side effect — confirm at next review
Twice a year, ~3 office days reconstructing the record for a state review: pulling PDFs, matching them to spreadsheets, filling holes. With filing organized and current, preparation becomes retrieval — the remaining piece is the summary binder. Not built; expected to mostly dissolve, and measured at the next real review.
New-hire & annual training paperwork out of scope — recorded
Issue a document, collect a signature, track who still owes one, file the result — the same shape as the weekly cycle, at yearly volume. Would reuse the sign-in, signatures, reminders, and filing that already exist. Spikes at annual renewals, when the office can least afford it.
Rollover-hours handling out of scope — recorded
Participants’ authorized hours flex across weeks and months; today the reconciliation is a spreadsheet negotiation between the office manager and the program. The ceilings now live in the system — carrying the arithmetic across periods is a small module, discussed and parked.
Outcome-note guidance & pre-checks AI — designed, gated, off
A drafted assist layer: it would flag thin or missing outcome notes before submission and offer guidance on what a complete note covers — it drafts nothing and rewrites nothing. Built far enough to demonstrate; shipped switched off. The gate is written and non-negotiable: the agency’s own compliance review approves it, in writing, or it stays off.
How the ranking works: volume (instances per period) × time per instance × error cost (what going wrong costs, from the failure stories). The weekly cycle outranked everything on all three. The AI layer ranks last on purpose: it is considered only once the base workflow runs reliably.
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